Terms of Participation

Terms of Participation - Voxxed Days Brussels (Update: 3/02/2022)

The attendance fee for Voxxed Days Brussels is paid in relation to activities, events and schedules detailed on https://brussels.voxxeddays.com/.

All tickets are subject to VAT at 21% of the ticket price, and is charged to all attendees, including participants travelling from abroad; EU & non-EU.

During the completion of their registration participants will be required to provide a means of payment. Payment for tickets can be completed online during the registration process, using a valid credit card. In all instances a VAT invoice will be generated. Failure to pay in a timely manner may result in refused entrance to the event.

Full refunds will be offered on ticket registrations provided cancellation is made prior to 28th, February 2024. After this date cancellations will be subject to a €15 administration fee. From May 4th, 2024, ticket cancellation is not possible and full ticket fees, based on the participants purchase, will be retained by the organiser.

The organiser has the right to make amendments to the program of activities and schedule for organisational and other reasons. In circumstances where a ‘Force Majeure Event’ has occurred, including but not limited to pandemic, epidemic, industrial dispute, governmental regulations or action, military action, fire, flood, disaster, civil riot, acts of terrorism or war, the organiser will, to the best of it’s ability, postpone the conference and attempt to reschedule to a later date. If the organiser is unable to reschedule the conference to a later date and is therefore forced to cancel it, the organiser may terminate this agreement, without liability, upon written notification. Should the conference be delayed, postponed or rescheduled registrations will remain valid. In the scenario of Voxxed Days Brussels being cancelled for any reason other than a ‘Force Majeure Event‘, ticket fees will be returned. No other claims against the organiser are valid.

All attendees, by completing a ticket purchase or having a ticket purchased by a third party on their behalf, agree that they will help to encourage a safe and respectful atmosphere at Voxxed Days Brussels and be bound by the Voxxed Days Brussels Code of Conduct. Participants must refrain from engaging in illegal activities of any kind, and understand that they are solely responsible for their actions during Voxxed Days Brussels.

Participant data is collected by the organiser when the participant, or authorised agent of a company purchasing the ticket on behalf of the participant, completes the purchase of a ticket for Voxxed Days Brussels. This data is stored securely by the organiser of Voxxed Days Brussels and is used to send updates about Voxxed Days Brussels to the participant and purchaser of tickets via email. Emails providing general updates to participants about Voxxed Days Brussels include links allowing participants to change their mailing preferences, and unsubscribe from future update communications.

Participants will be provided a badge when they enter the Voxxed Days Brussels conference. This badge acts as their means of entry into the venue and session rooms. For security reasons participants must retain the badge at all times during their visit to the conference, and may be requested by onsite staff to show this. Failure to present a valid badge may result in ejection from the venue. The badge will contain the participants name, company name, and QR code. The QR Code contains a unique user identification number, name, company and email address.  The participant agrees that by allowing any of the Voxxed Days Brussels sponsors to scan the QR Code on their badge, their details can be shared with that specific sponsor, and the participant is opting in to receiving further communication from that sponsor. Attendees will be able to allow other attendees to scan their badge should they choose, with the scanning attendee then being able to see the information contained in the QR code. We recommend that you do not share photos of your badge publicly.

Participants further understand that photos and movies may be taken during Voxxed Days Brussels which may include them. These photos and videos may be used on the Devoxx website, Voxxed website and other related websites, social media, streaming websites and related publications. Participants agree that their image and voice may be included on such videos, movies and recordings.

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